LeRoy Collins Leon County Public Library - Policies, Exhibiting Displays

Policy No. 91-4 (Click Policy Number for full text)
Effective Date:	July 10, 1991

It shall be the policy of the Board of County Commissioners of Leon County, Florida, that:

The Leon County Public Library has designated special areas for exhibits and displays of community interest. The Library Advisory Board will appoint, on an annual basis, five people to serve as the Citizens Exhibit and Display Committee. This committee shall encourage submissions and review all submissions for selection.
One Library staff member, selected by the Library Director, serves as liaison to the Citizens Exhibit and Display Committee.
Selection to exhibit or display works at the Library does not constitute an endorsement of the work.
The Library is not financially responsible for loss or damage to art works or display items. A Library indemnity agreement must be signed by the exhibitor/displayer prior to the setting up of any exhibit or display.

EXHIBIT/DISPLAY PROCEDURES

The Library staff liaison to the Citizens Review Committee works with the Committee to arrange for artists, groups and organizations to exhibit or display their works. The Library will assist with appropriate signage and news releases.
Prior to the selection of exhibit/display items, a completed application form must be submitted, along with pertinent work samples, to the Citizens Review Committee.
The Committee will schedule review dates and notify applicants accordingly.
A statement indicating agreement with the exhibit/display policy must be signed by the exhibitor/displayer, and also signed on behalf of the Library by Library staff liaison to the Citizens Review Committee.
Artworks or displays are usually scheduled for a 30-day period.
Children’s artworks are coordinated solely by the Youth Services Section of the Library.
The individual or group exhibiting is responsible for transporting, arranging and later removing the display items. The exhibitor must use existing Library hanging devices, unless Library approval (obtained in advance) permits exhibitor to utilize other hanging equipment. (If assistance is needed, the Library staff liaison to the Citizens Review Committee may be contacted.)
The Library is not financially responsible for loss of or damage to artworks or display items.
For access by interested patrons, exhibitors/displayers may provide a contact name and phone number in the exhibit.
Should a display or exhibit be challenged by a member of the community, the Library Advisory Board will review the complaint within ten (10) working days. A member of the Citizens Review Committee will be asked to participate in the complaint review process. The exhibit will remain in place until a decision has been made.
The following locations are available as exhibit/display areas:
- Main Library
  1st Floor, Lobby
  - Locked Display Window
  - Community Bulletin Board
  - Brochure/Handout Display
  1st Floor, Youth Services
  - Tackable Surface for Youth Displays
  - Art Display Area
  2nd Floor, Adult/Reference
  - Tackable Surface for Displays 30 ft. x 5 ft.
  (equipped with Walker Hanging System featuring hanging brackets for framed artwork, and rods for hanging quilts or cloth banners)
  - Two freestanding Art Display Panels 9 ft. x 3 ft.
  - Two Locked Display Cases 56 ½” x 26 ½” x 9”
- Dr. B.L. Perry, Jr. Branch Library
- Fort Braden Branch Library
- Lake Jackson Branch Library
- Northeast Branch Library, The Bruce J. Host Center
Adopted July 9, 1991
Board of County Commissioners, Leon County

Revised to include Branch Exhibit Locations
February 28, 2005