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PLEASE READ REQUIREMENTS BEFORE FILLING OUT FORM...
 LCLCPL Public Services
Requirements for Use of Meeting Rooms at LeRoy Collins Leon County Public Library
  1. Your meeting or program must be open to the public.
  2. All groups requesting to use Library meeting rooms must complete and sign the "Application for Use of Meeting Rooms" form. The person signing the application assumes full responsibility and assures that no damage or loss will occur to the meeting space, furnishings or equipment.

    Any group reserving a meeting room must have an adult (18-yrs. or older), parent or legal guardian in the room at all times that the room is occupied.
  3. Use of the rooms will be assigned on a first come, first served basis.
  4. Use of the rooms for events of community-wide interest may be held on a recurring basis.
  5. If a scheduled meeting/program is canceled, the Library should be immediately contacted, so that the room(s) can be made available to other groups. If a room is reserved and the group who reserved the room is over one hour late in arriving, then the room can be given to another group if one is waiting.
  6. Minimum capacity for reserving rooms:
    • The Donald Henderson Room - 3 or more persons.
    • Program Room A or B - 10 or more persons
  7. Microphones are available for use only when both Program Room A and B are booked by the same patron, as it causes a disturbance to patrons in the other room.
  8. The Library's Technology/Media Section has audio-visual equipment that may be reserved, in adherence with Media rules, for scheduled programs and meetings.
  9. All groups holding meetings are responsible for setting up furniture and equipment as needed, and for cleaning up the premises after the meeting is concluded. Failure to clean up premises may result in denial of group's future use of Library meeting rooms.
  10. Programs/meetings must be held during regular library hours with adjournment being 15 minutes prior to the Library's scheduled closing time. Library Hours
  11. The piano is for Library sponsored functions only unless approved in advance by the Library Director.
The Meeting Room policy and procedures will be
interpreted and enforced by the Library Director.

NO FOOD OR DRINK ALLOWED IN MEETING ROOMS

Any representations regarding sponsorship by Leon County are prohibited unless prior approval has been granted by the Library Director.
Questions about the application form or about meeting room use?
Send e-mail to Tina Campbell or call her at 487-2665, ext. 163
 
 
Application Form for Use of Meeting Rooms
Completing application does not imply confirmation of meeting rooms. If you do not receive confirmation within 48 hours, please contact the library.

PARKING IS NOT FREE
THE LIBRARY DOES NOT SET-UP ROOMS